An Introduction to Overtime in Vietnam
By: Eugenia Lotova
When companies turn to Vietnam to establish their manufacturing operations, it is important to not only consider the laws on regular wages, but also the policies on overtime that will be applicable to the workforce and style of a given operation. One of the great benefits of Vietnam is that wages are low in comparison to the rest of the region, especially China. Overtime and night work policies in the socialist republic are essentially the same as those currently employed in China. The Vietnamese government enumerates all of these regulations in the Labor Law of 2012 (Law No. 10/2012/QH13), Decree No. 05/2015/ND-CP, and Circular No. 23/2015/TT-BLDTBXH. Understanding how these laws and guidance shape costs is of utmost importance for investors seeking to maximize Vietnam’s potential as a low cost destination for manufacturing.
The first consideration that an employer must make is to ensure a thorough understanding of when overtime is applied. Understanding this threshold will allow for the optimization of production targets to customers’ cost and time constraints.
Pursuant to the regulations mentioned above, regular working hours cannot exceed 8 hours a day, 48 hours a week. For employees working in heavy or hazardous conditions, the maximum regular working time is 6 hours a day. If a worker exceeds these limits, overtime compensation will be applied.
In addition to working beyond a set threshold of hours, overtime compensation may be triggered and influenced by the time and date that employees are engaged. Key triggers of overtime beyond hours worked include: weekends, public holidays, and night hours – defined as between 22:00 and 6:00.
In the event that a company triggers overtime, they will be obligated to compensate employees beyond the wages that are outlined in their contract. This is applicable to all employees regardless of the wages that are offered. The following are the percentages in excess of standard that are to be applied in the event that certain work related thresholds are crossed.
Note: there are limitations on the number of overtime hours an employee is allowed to work. Overtime hours cannot exceed 30 hours per month and 200 per year. In special cases regulated by the government, yearly maximum can be increased to 300 hours per year.
Pregnant Women, Women with Babies, and Minor Employees
Women that are in their 7th month of pregnancy and women with babies under 12 months are forbidden from working overtime, working at night, or taking long distance business trips. Furthermore, pregnant women that are performing heavy work, must either be transferred to lighter work or decrease daily work time by an hour, while maintaining the same total pay.
The Vietnam Labour Law also establishes strict regulations for minor employees, which are workers under the age of 18. They are prohibited from working in dangerous conditions or with potential exposure to toxic substances. The Ministry of Labour, Invalids and Social Affairs also establishes a limit on which industries and what kind of work minors can undertake.
Minor employees between the ages of 15 and 18 can work a maximum of 8 hours a day and 40 hours a week. They are only permitted to do overtime and night work in certain industries, as specified by the Ministry. For workers under the age of 15, regulations establish maximum hours at 4 hours a day and 20 a week, with no overtime or night work permitted.
Vietnam vs. China
The Labour Law of the People’s Republic of China establishes similar regulations for their employees. Employees working overtime must be paid at a rate of at least 150 percent; for work done during rest day/weekend, 200 percent; for work during a holiday, 300 percent. China has stricter rules regarding the amount of overtime work than Vietnam. Chinese workers are limited to only an hour of overtime work per day and 3 hours, if it is a special circumstance. The monthly limit is 36 hours.
Women and minors (under the age of 18) cannot do physical labor that is above Grade IV in labor intensity and Grade III intensity for pregnant women or women with a baby under 1 year old. Women at least seven months pregnant are forbidden from working overtime or night shifts. Special approval is required for recruiting workers under the age of 16.
Further Support from Dezan Shira
This article provides a basic overview of some of the allowance and limitations of the labor law in Vietnam and China. Since regulations are often complex, industry-dependent, and subject to change, investors need to ensure they have a clear and up to date understanding regulations before investing. Experts at Dezan Shira have the knowledge and experience to answer all of your HR-related concerns. For further assistance, please don’t hesitate to contact us at email@example.com or visit us online at www.dezshira.com.
Asia Briefing Ltd. is a subsidiary of Dezan Shira & Associates. Dezan Shira is a specialist foreign direct investment practice, providing corporate establishment, business advisory, tax advisory and compliance, accounting, payroll, due diligence and financial review services to multinationals investing in China, Hong Kong, India, Vietnam, Singapore and the rest of ASEAN. For further information, please email firstname.lastname@example.org or visit www.dezshira.com.
Stay up to date with the latest business and investment trends in Asia by subscribing to our complimentary update service featuring news, commentary and regulatory insight.
Annual Audit and Compliance in Vietnam 2016
In this issue of Vietnam Briefing, we address pressing changes to audit procedures in 2016, and provide guidance on how to ensure that compliance tasks are completed in an efficient and effective manner. We highlight the continued convergence of VAS with IFRS, discuss the emergence of e-filing, and provide step-by-step instructions on audit and compliance procedures for Foreign Owned Enterprises (FOEs) as well as Representative Offices (ROs).
Navigating the Vietnam Supply Chain
In this edition of Vietnam Briefing, we discuss the advantages of the Vietnamese market over its regional competition and highlight where and how to implement successful investment projects. We examine tariff reduction schedules within the ACFTA and TPP, highlight considerations with regard to rules of origin, and outline the benefits of investing in Vietnam’s growing economic zones. Finally, we provide expert insight into the issues surrounding the creation of 100 percent Foreign Owned Enterprise in Vietnam.
Tax, Accounting and Audit in Vietnam 2016 (2nd Edition)
This edition of Tax, Accounting, and Audit in Vietnam, updated for 2016, offers a comprehensive overview of the major taxes foreign investors are likely to encounter when establishing or operating a business in Vietnam, as well as other tax-relevant obligations. This concise, detailed, yet pragmatic guide is ideal for CFOs, compliance officers and heads of accounting who must navigate Vietnam’s complex tax and accounting landscape in order to effectively manage and strategically plan their Vietnam operations.