Update Your Company Address After Vietnam’s Provincial Merger: A Brief Guide

July 4, 2025 Posted by Vietnam Briefing Written by Vu Nguyen Hanh and Doan Thi Yen Luy Reading Time: 3 minutes

Vietnam’s nationwide provincial merger has led to significant changes in local administrative units, with the commune network now replacing districts as the second level of authority. As the rollout continues, questions arise about whether businesses must immediately update their addresses for legal procedures, especially for licensing, tax, and accounting compliance.

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Starting July 1, 2025, Vietnam’s post-merger administrative framework, consisting of 34 provinces and cities, became operational. This new structure assigns the provincial level the dual role of implementing central government policies and issuing policy directives at both the provincial and city levels. It will also directly oversee the activities of local communes.

Meanwhile, at the commune level, responsibilities include implementing policies from the central and provincial authorities, with increased decentralization. Communes are empowered to draft legal documents necessary for law enforcement and to handle issues within their jurisdiction.

This article guides businesses and investors on what actions to take and how to handle this issue.

Also read: Vietnam Officially Consolidates from 63 to 34 Provinces and Cities

No immediate impact on legal procedures post-provincial merger

From a licensing perspective

According to Notification No. 4370/BTC-DNTN, dated April 5, 2025, issued by the Ministry of Finance, companies and individual business households are permitted to continue using their existing licenses without the need to update their registered address.

The update to the new address is only necessary when the company or business household makes changes to other information on their license. Licensing authorities are not permitted to require companies or individual business households to update their address solely because of administrative reorganization.

From a tax procedures perspective:

To guide businesses on tax compliance following the restructuring, the tax authorities of Ho Chi Minh City and Dong Nai Province have released Notification No. 11984/TB-CCTKV02 and Notification No. 4508/TB-CCTKV15-DON, respectively.

Based on these documents, companies and individual business households are not obliged to update their registered address on their license. Changing the address is optional and at the business’s discretion. The tax authorities will update the tax system to reflect the new address accordingly.

These notifications can serve as a basis for companies to issue invoices with the new address from July 1, 2025.

Additionally, as per Point 4, Article 10 of Decree No. 123/2020/ND-CP and Point 7, Article 1 of Decree No. 70/2025/ND-CP, the address of the buyer or seller on invoices must match the address registered in the license. Therefore, businesses must pay attention to this detail when issuing invoices following the merger. The most practical approach at this time is for companies to proactively update their business licenses and issue invoices that reflect the new address.

How urgently do you need to update your company’s address?

There are two possible scenarios requiring a company’s address after restructuring: changes in the name of the administrative unit only, or changes in the administrative boundaries. According to Notification 4370, the recommended approaches for each scenario are as follows:

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Changes only in the administrative unit’s name: Enterprises do not need to carry out procedures to change the address information in the business registration certificate; and
Changes in administrative boundaries: Enterprises are encouraged to update their address information when there are changes in administrative boundaries, either when necessary or simultaneously with other changes, such as changes in business lines, legal representatives, charter capital, etc.

Online procedure for updating your company’s address

For businesses wishing to update their company’s address information, the procedure can be completed easily through the portal of dangkykinhdoanh.gov.vn.

The process for changing an address follows the rules of Article 63 of Decree No. 01/2021/ND-CP. This process is free of charge, with a standard turnaround time of three business days from the receipt of valid documents.

In brief

The licensing procedure does not require an update. Similarly, the Tax Authority does not mandate submitting a form to reflect an address change. Regarding the address on invoices, both the old and new addresses are acceptable. However, it is advisable for the company to voluntarily update its business license and issue invoices that incorporate the new address.

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