Compliance, Labor, and Tax Due Dates in Vietnam (2023)

Posted by Written by Vy Nguyen Reading Time: 6 minutes

There are quite a lot of due dates for compliance, labor, and tax in Vietnam and it can be difficult to keep track of them all. This list shows all of the key dates an enterprise may need to know. It covers what is due, when it is due, how often it falls due, and which department or ministry it needs to be submitted to.

Vietnam’s financial year

Vietnam’s financial year is from January 1 to December 31. In the first year, if an enterprise is in operation for less than 183 days then the calendar year is 12 months from when the enterprise starts operating. Every subsequent year will then need to align with the calendar year.

Alternatively an enterprise may choose a 12-month period beginning the first day of any standard quarter but this must be registered with the Tax Department.

Vietnam tax, compliance, and labor acronyms

Term Abbreviation
Business License Fee BLF
Value-added Tax VAT
Personal Income Tax PIT
Foreign Contractor Withholding Tax FCWT
Corporate Income Tax CIT
Social, Health, Unemployment Insurance SHUI

See also: Vietnam’s Public Holidays in 2023.

Vietnam Tax, Labour and Compliance Due Dates

Note: If the deadline falls on a weekend or public holiday payment is due on the next working day.

What’s due? Frequency Due Date in 2023
FCWT Declaration/Payment Ad-hoc 10 days after payment is made
FCWT Declaration/Payment^ Monthly 20th
FCWT Finalisation Ad-hoc 45 days after a contract is liquidated
PIT and VAT declaration Monthly 20th
New employee SHUI notification Monthly Within a month of an employee joining the company.
Employee exit SHUI notification Monthly The month before the employee leaves the company.
SHUI payment Monthly Last day of the month
Trade union fee payment Monthly Last day of the month
Report on employment of foreign employees Annual January 5
Report on labor accidents Annual January 10
Report on the execution of investment projects Quarterly January 10
Report on occupational safety and hygiene Annual January 10
Yearly unemployment insurance report Annual January 15
Business License Fee Annual January 30
Provisional CIT payment Quarterly January 30
Report on Representative Office Annual January 30
PIT withholding report Quarterly January 31
PIT and VAT declaration Quarterly January 31
Report on the supervision and assessment of the implementation of investment projects Annual February 10
Enterprise Survey Annual March 31
Report on the execution of investment projects Annual March 31
Report on the execution of investment projects Quarterly April 10
PIT and VAT declaration Quarterly April 30
PIT withholding report Quarterly April 30
Report on changes to employment Half-Yearly June 5
Report on employment of foreign employees Half-Yearly July 5
Report on labor accidents Half-Yearly July 5
Report on the supervision and assessment of the implementation of investment projects Half-Yearly July 5
Report on borrowing, repayment of short-term/long-term foreign loans Half-Yearly July 5
Report on the execution of investment projects Quarterly July 10
PIT and VAT declaration Quarterly July 31
PIT withholding report Quarterly July 31
Report on the execution of investment projects Quarterly October 10
PIT withholding report Quarterly October 31
PIT and VAT declaration Quarterly October 31
Report on changes to employment Annual December 5
PIT finalization Annual The last day of the 3rd month from the end of the financial year.
CIT finalization Annual The last day of the 3rd month from the end of the financial year.
Audited reports Annual 90 days from the end of each fiscal year.
Transfer pricing declarations* Annual The last day of the 3rd month from the end of the financial year.

*Companies must submit TP documentation to tax authorities within 15 business days of receiving a request during a tax or transfer pricing audit.

^Companies that make multiple and frequent payments to foreign contractors may register to report FCWT once a month.


Business license fees

What’s due? Declaration and payment

When is it due? January 30

Vietnam Business License Costs

Business size Fee (VND)
Registered capital: over 10 billion VND 3,000,000
Registered capital: under 10 billion VND 2,000,000
Branches, representative offices, public service providers and other business organizations 1,000,000

FCWT declarations

See also: Foreign Contractor Tax in Vietnam: A Complete Guide for 2022

Ad-hoc

Deadline: The 10th day from the day on which payment is made and finalized within 45 days from date of contract liquidation.

When a foreign contract is generated, we must register the tax number for FCWT use within 10 working days.

The obligation is incurred once the payment is made.

Monthly

Companies that make multiple and frequent payments to foreign contractors may register to report FCWT once a month.

What’s due? Declaration and payment

When is it due? 20th of each month*


PIT and VAT declaration

See also: Personal Income Tax in Vietnam: Deadlines, Requirements, and Preparation

Monthly

What’s due? Declaration and payment

When is it due? 20th of each month*

Quarterly

What’s due? Declaration and payment

When is it due? The last day of the first month of the next quarter

Notes:

  • Companies that earn total revenue of VND 50 billion or less from the sale of goods and/or services in the preceding year may be eligible to declare VAT quarterly.
  • If a company is in its first year of trading it can declare its VAT quarterly. In the next calendar year VAT declarations will be declared either monthly or quarterly depending on the revenue from the preceding calendar year.
  • PIT is generally paid monthly, however, in the circumstances that an enterprise is approved to pay PIT quarterly it will fall due the same day as the VAT.

PIT withholding report (Quarterly)

When is it due? The last day of the first month of the next quarter*

Details: No payment is required, simply submit the PIT withholding report to the Tax Department.

PIT finalization

What’s due? Declaration and payment

Due:

  • The last day of the 3rd month from the end of the financial year.
  • PIT self finalization: the end of the 4th month, following the end of the financial year.
  • Departing expatriate employees: Within 45 days upon departure

Corporate Income Tax

Provisional CIT payment

Frequency: Annual

Due: January 30

Notes:

  • While the total CIT due will be based on an annual figure, companies can make payments in quarterly installments.
  • Total provisional CIT paid in four quarters must not be less than 80 percent of the CIT liabilities payable at the time of CIT finalization.
  • The standard CIT rate applicable to enterprises in Vietnam is 20 percent on assessable income.

CIT calculation

  1. Assessable income = Total revenue – Deductible expenses + Other income – Carried forward losses – Tax-exempted income.
  2. CIT payable = [Assessable income – Deductions for establishing a science and technology fund] x CIT Rate

Arrears

  • If the provisional corporate income tax of 4 quarters goes unpaid or is not paid in full, late payment interest shall be charged on the arrears.
  • This will be calculated from the first day after the due date to day before the arrears is cleared.
  • The late payment fine: Late payment fine of tax payable is 0.03% per day on the overdue amount from the over due date. This does not apply if the fault is on the part of the tax authorities.

CIT finalization

Due: The last day of the 3rd month from the end of the financial year.


Audited reports

See also: Audit and Compliance in Vietnam: A Guide for Foreign Investors

Due: 90 days from the end of each fiscal year.

Notes: Audit reports must be submitted to the following local agencies:

  • Tax department (Online submission)
  • General Statistics Office
  • Finance department
  • Department of Planning and Investment department

Transfer pricing declarations

Due:

  1. Before annual CIT returns (The last day of the 3rd month from the end of the financial year.)
  2. Companies must submit TP documentation to tax authorities within 15 business days of receiving a request during a tax or transfer pricing audit.

Social, Health, and Unemployment Insurance

New employee SHUI notification

Due: Within a month of an employee joining the company.

Employee exit SHUI notification

Due: The month before the employee leaves the company.

Notes:

  • When there is a reduction in employment, the company must notify the SHUI Department the month before. If the company fails to notify the department, it must pay 4.5% in health insurance for that month.
  • For example, if an employee leaves the company in January, the company must submit a decrease declaration for that employee in December. If the company submits the declaration in January, it must pay 4.5% for health insurance.

SHUI payment

Due: Last day of the month


Report on employment of foreign employees

See also: Vietnam’s Visas and Work Permit Procedures – Vietnam Briefing News

Due:

  • Half-yearly report: July 5
  • Annual report: January 5

Submit to: The Provincial Department of Labor, Invalids and Social Affairs where the company’s head office is located.


Report on changes to employment

Due:

  • Half-yearly report: June 5
  • Annual report: December 5

Submit to: The Provincial Department of Labor, Invalids and Social Affairs where the company’s head office is located.


Report on labor accidents

Due:

  • Half-yearly report: July 5
  • Annual report: January 10

Submit to: The Provincial Department of Labor, Invalids and Social Affairs where the company’s head office is located.

Note: This can be submitted online via the National Public Service Portal.


Report on occupational safety and hygiene

Due: January 10 of the following year

Submit to: The Provincial Department of Labor, Invalids and Social Affairs where the company’s head office is located.


Yearly unemployment insurance report

Due: January 15

Submit to: The SHUI Department where the company’s head office is located.


Report on the execution of investment projects

See also: Import, Export, and Investment Incentives in Vietnam

Due:

  • Quarterly: by the 10th day of the month following the reporting quarter.
  • Annually: by 31 March of the following reporting year

Submit to: The Department of Planning and Investment where the company’s head office is located.


Report on the supervision and assessment of the implementation of investment projects

Due:

  • Half-yearly report: July 5
  • Annual report: February 10

Submit to: The Department of Planning and Investment where the company’s head office is located.


Enterprise Survey

Due: March 31

Frequency: Annual

Submit to: General Statistics Office where the company’s head office is located.

Note: This is covered in Form 04/VĐTDN-Q.


Report on borrowing, repayment of short-term/long-term foreign loans

Due: Quarterly on the 5th day of the first month of the following quarter.

Submit to: State Bank of Vietnam branch where the company’s head office is located.


Report on Representative Office

See also: How to Set Up a Representative Office in Vietnam – Vietnam Briefing News

Due: January 30 for the year before.

Submit to: Department of Industry and Trade where the company’s head office is located.

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